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View, add and edit vehicles in your Fleet

Use the Fleet portal to manage your Fleet vehicles' access to Chargefox chargers.

Viewing vehicles in a fleet

To view your vehicles in a fleet, select Fleet in the top navigation bar, then select Vehicles in the dropdown.  

Adding a vehicle to your fleet

From the Fleet vehicle page, click on the Add new button. Then click Vehicle.

 

Enter the following information to create a new vehicle record:

  1. Fleet (required)
  2. Model (required)
  3. Year (required)
  4. Active from date (required)
  5. VIN (required)
  6. Registration number
  7. Contract number
  8. RFID card

Click on Save button to save the new vehicle to your fleet. Or hit Cancel to return to your vehicle list without saving.

Adding multiple vehicles to your fleet via bulk upload

From the Fleet vehicle page, click on the 'Add new' button. Then click 'Vehicle'.

Click the 'Add multiple vehicles' tab.

 

 

Next, prepare your CSV file: download the CSV template and open it on your device (you can use Microsoft Excel or your preferred csv editor).

Add your vehicle details into the csv file, using one row for each vehicle. Do not remove the header rows.

Pay special attention to the following fields:

  • Make and model: please follow the formatting requirements outlined.
  • Active from: please follow the format: YYYY-MM-DD

Note that contract number, registration number and RFID number are optional fields and can be left empty.

Example:

Screenshot 2024-02-22 at 12.18.24.png

 

Save your file, ensuring it is saved as a CSV (UTF-8) format.

Return to the Chargefox portal in your browser and click select file.

Select your prepared csv file from your device, then click 'Upload'.

Wait for the file to upload. Once your upload is successful, you will be returned to the Fleet vehicle page.

Editing a vehicle in your fleet

From the Fleet vehicle page, click the three-dot menu next to the vehicle you wish to edit. You will be navigated to a new Edit Fleet Vehicle page,

Change any values you wish to edit. Note: you cannot modify the Active from date or the Fleet the vehicle is in.

Click on the Save button to save the changes to your vehicle. Or press Cancel to return to your vehicle list without saving changes.